Engineering Students on Probation

What’s the difference between University/Academic Probation and Major Probation?

Major Probation is different than University/Academic Probation. If your SJSU GPA or Overall GPA is below a 2.0, you will be placed on University Probation and will receive communication from the ESSC about how to remove the corresponding hold on your MySJSU account and enrolled in the Spartan Reboot: Resiliency in Action online Canvas course. It is possible to be placed on both Major and University Probation. If this is the case, you must complete the University Academic Probation requirements to remove the holds: 

  1. Complete the Spartan Reboot: Resiliency in Action Canvas course with a passing grade of 75% and 
  2. Attend at least ONE Probation Advising session with Sarah Gordon or Alerie Flandez or Shelbie Taylor.

Engineering Major Probation

What is Major Probation?

Generally, students are placed on Major Probation if your Major GPA is less than a 2.0. For additional possible reasons you may be placed on Major Probation, please read the Written Policy. Major Probation is an academic intervention, not a punishment. It’s a chance for students to receive additional support and resources to return to good academic standing with the College. 

I got an email from the ESSC saying I’m on Major Probation, what do I do?

You will be placed on Major Probation at the beginning of the semester and enrolled in the Spartan Refresh: Updating Your Academic Toolkit online Canvas course and the Major Probation Advising Hold is placed on your MySJSU account. Check your Canvas account for additional detailed instructions. The Canvas course is not credit-bearing and will not impact your GPA. The hold will prevent you from enrolling in courses for the next Spring or Fall (NOT Winter or Summer) semester. Once you complete the Canvas course and one other requirement (see below for details) your hold will be lifted. We HIGHLY ENCOURAGE you to complete your requirements before Advanced Registration starts so that you can easily enroll in your next semester courses. 

How do I get the Major Probation hold removed?

To have the Hold removed, please consult the College of Engineering Major Probation Written Policy and email communication sent by the Engineering Student Success Center (ESSC) on the necessary steps to remove the hold. If the student is placed ONLY on Major Probation, they must complete the following 2 requirements:

  1. Complete the Spartan Refresh: Updating Your Academic Toolkit online Canvas course.
    1. Students must complete this online course and pass the Major Probation Policy Quiz with a minimum grade of 5/7 points.
  2. Complete ONE of the following activities:
    1. Attend an ESSC Workshop and submit a brief summary of what you learned to the Spartan Refresh: Updating Your Academic Toolkit Canvas course
    2. Meet with an ESSC Probation Advisor (Sarah Gordon, Alerie Flandez, or Shelbie Taylor)***
      1. ***If a student’s major GPA is at or below 1.5 they MUST meet with one of the above advisors as their required activity. They will not be required to do any additional requirements besides completing the Canvas course and meeting with an advisor.
    3. Meet with an ESSC Peer Advisor - Peer Advisors are available for walk-in appointments, please check the ESSC Center in ENG 344 for availability details.
    4. Complete ONE of the OPTIONAL Spartan Refresh: Updating Your Academic Toolkit modules after completing the REQUIRED modules.
      1. You may choose to complete ONE of the OPTIONAL modules: OPTIONAL Learning and Memory Module, OPTIONAL Self-Efficacy: Showing Resilience Module, OPTIONAL Student Identity and College Success
    5. Attend a session of on-campus tutoring. We encourage students to try all the tutoring options available here at SJSU, but for tracking purposes please attend either Peer Connections tutoring or Late Night Tutoring at the MLK Library.


There are additional details describing these requirements on the Spartan Refresh Syllabus on the Canvas course.

Please note, hold removal does NOT mean that a student is off Major Probation. You will not know that until grades post for the current semester.

I’ve been placed on Major Probation but I want to switch out of the College of Engineering to another major. What do I do?

If you are in the process of changing your major out of the College of Engineering, please let us know submitting the Change of Major Out of Engineering Google Form with a copy of the Study Plan signed by the new Major Advisor. Once your Study Plan is verified, your Major Probation Advising Hold will be lifted. We will not lift your Major Probation hold until we have confirmation of advising from the new major.

I’m planning to take this semester off, what do I do?

If you are taking a Leave of Absence for the semester they are placed on Major Probation, please contact the ESSC and we will pause your Major Probation status. You will be on Major Probation until you have a chance to improve your Major GPA after you return and enroll in classes. If you need to take a Leave of Absence for more than one semester, please fill out the Leave of Absence form and submit it to AARS.

How many semesters can I be on Major Probation?

If you do not regain good academic standing with your major at the end of a semester, there are 2 potential outcomes. If your term Major GPA (major classes that you take the semester you are on Major Probation) is above a 2.0 but your overall Major GPA is still not above a 2.0, you could get another semester of Major Probation (Continued Major Probation). If your term Major GPA is below a 2.0 and your overall Major GPA is below a 2.0, you could potentially be subject to Disqualification (DQ). Ultimately, your major department decides if you get another semester of Major Probation. Just be aware - in order to graduate from the University, your major, SJSU, and overall GPAs must ALL be ABOVE 2.0. It is very important to raise your Major GPA above a 2.0.

SJSU Academic Probation

What is University Probation?

University (also called Academic) Probation is an SJSU policy:

An undergraduate student is placed on academic probation if the SJSU cumulative grade point average falls below a “C” average (2.0). Students will remain on academic probation until they return to good academic standing (SJSU cumulative GPA greater than or equal to 2.0) or are disqualified. All work taken through Open University is included in the cumulative record and is considered in the determination of probation and disqualification.

Unless otherwise noted, post-baccalaureate (second baccalaureate) students follow the same policies and procedures as upper division undergraduates.

SJSU Catalog & Class Schedule, Policies & Procedures Fall 2019 pg. 915-916

How many semesters can I be on University Probation?

While Major Probation is subject to your department’s discretion, University Probation is a university policy and there are very few exceptions to the policy. If you’re placed on University probation and that semester you earn a term GPA (your GPA for all classes that semester) at or above a 2.0, you are placed on Continued Probation for the following semester until your

Overall and SJSU GPAs are above 2.0. If your term GPA is below a 2.0 and your Overall GPA is below a 2.0, you are subject to Disqualification from the University. This flowchart illustrates the University Probation policy.

Exception for Frosh (<30 units) Freshman on Academic Probation are allowed a second consecutive semester of probation if their SJSU cum GPA is form 1.50-1.99.

Additionally, the policies are described in detail in the Spartan Refresh and Spartan Reboot Canvas courses.

If you have additional questions or you are not sure where to begin with Major Probation, feel free to make an appointment with an ESSC Advisor. We will be happy to help answer any questions.

I got an email from the ESSC saying I’m on Academic Probation, what do I do?

You will be placed on Academic Probation at the beginning of the semester and enrolled in the Spartan Reboot: Resiliency in Action online Canvas course and the Probation Advising Hold is placed on your MySJSU account. Check your Canvas account for additional detailed instructions. The Canvas course is not credit-bearing and will not impact your GPA. The hold will prevent you from enrolling in courses for the next Spring or Fall semester. Once you complete the Canvas course and attend at least one advising session with an ESSC advisor your hold will be lifted. We HIGHLY ENCOURAGE you to complete your requirements before Advanced Registration starts so that you can easily enroll in your next semester courses.